Sending a Reservation Confirmation/ProForma

Confirmation

Confirmation Templates can be sent from Rezlynx for saved Reservations, Multiroom bookings, Groups, and Events.

1. Within the Reservation, go to Options (...)
2. Select Templates.
3. A pop-up will open, with the following information;
   BookRef
   Guest Name
   Email Address
   Fax Number
   Mobile
   
4. 2 rows will appear; the 1st row is for the Contact, the 2nd row is for the Guest.
   The send options are Print, Email, Fax and SMS.  Tick the format you wish to use.
5. Select the Template you wish to send using the options in the drop-down menu in the Template column.  You can preview it by using the View button next to the template.
6. Press 'Execute' to send or print. 
   If printed, the template screen will close, and open the printer. 
   If emailed, the Template screen closes, and a Summary screen will confirm if the Confirmation has been sent successfully.

Proforma

Proformas can be generated from Rezlynx.  These are usually used when asking for advance payment prior to the guests arrival.  They are not a VAT invoice.  

A Reservation Proforma can be accessed via Options (...)

This will auto-direct to the print screen.  If you wish to save, then you can select in the printer destination, save as PDF.

Proformas are usually set up by your Rezlynx Trainer during your PMS installation. 
Should you need to make and adjustments to the pro-forma, please contact support@guestline.com