How to Check Out an Event

Once an Event is complete, it should be checked out of the system.

All the departure rooms will be displayed, they are defaulted by surname but this can be changed using the Order By drop down menu.

Next to the room number a print button will be displayed and either

• a Check out button – if the invoice is on a zero balance or going to sales ledger

or

• an Event Billing button - if the guest needs to pay the outstanding balance.

Click on Event Billing to take the payment.

Choose the Add Payment button

Press Post to process the payment.

To print a copy of the invoice for the guest, Click on the print option.

Check the Event out by clicking Check Out > click Confirm to complete the checkout.

An Event can only be checked out if all of the Functions are a zero balance, or if it is being checked out to sales ledger.  If changes need to be made in Event Billing then they will need to be processed prior to Check Out.