Aged Debtors - Payments

Payments are posted on the account status page on the company’s ledger account.

There are two options;

• Pay/Allocate – Posts the payment onto the account and is allocated against a debit straight away.
• Payment - Posts the payments and it will sit as a credit on the account

Select the correct company from Debtors list;

Payment

• Select Payment at the bottom of the Account Status screen, the payment screen will open
• Show suppressed pay types box will include hidden pay types
• Enter the value of the payment against the correct pay type
• Payment Received – The date the payment was received (current date will show as default)
• Payment Description – This will show under the description header on the Account Status page
• Post – The payment will now sit on the account as a credit

Pay / Allocate

Outstanding debits will show on this screen

Select Pay/Allocate at the bottom of the Account Status screen, the payment screen will open;

• Payment Type – Select the pay type you want to post
• Amount – Enter the value of the payment
• Payment Received – The date the payment was received (current date will show as default)
• Payment Description – This will show under the description header on the Account Status page
• From/To Dates – These are optional filters that can be used to show debit transactions between a specific date range - Refresh
• Document Ref – Search for a specific invoice by reference - Refresh *this field is optional
• Description – Search for a debit by description – Refresh *this field is optional
• Outstanding debits – Will show the outstanding balance;
• Match tick box – Select this option to allocate the full payment against the invoice
• Part Match – Enter the value from the payment that is to be allocated against the invoice